Sensitive Data Scanning
After carrying out thorough testing of the available sensitive data scanning tools, you will find popular software that can do this for you either for free or a premium tool. Nevertheless, independent departments are open and mostly compliant with compliant the requirements of the company to use the tool they wish when the need arises.
Officially, some packages are not supported by many organizations, but when this happens, Keystone Data Recovery is always available to help you with any encountered technical issues.
The use of some software tools is at the risk of the owner. Users are encouraged to read the documentation of all software tools before using them or enlist the support of all your IT staff. Your department might have internal policies and procedures concerning the use of tools for scanning.
The software executes the search of designated areas and returns results that are believed to contain SSNs.
If the sensitive data scanning reports do not have raw files, it is not a guarantee that the SSNs are not in a format that is not accessible or readable by the software.
Technology can take you very far; therefore, you need to beware whether the systems have restricted info or not and be ready to take the required actions if you find sensitive data.
Verify all the files found by the software. You need to know that some software may raise false alarms. You have to verify all files to make sure that the contained data is indeed SSN before choosing what to do with that file. Files that do not have sensitive data are known as false positives.
Promptly remove the scan log file or database. The logs of the spider are a direct roadmap to files that contain sensitive data. When possible, eliminate the log files after you have removed or protected files that contain restricted data.
The software reads and analyzes each computer file. Depending on the size and number of records of the system, the software may take some time to complete. It is recommended to allocate one to three hours to run the scan.
Sensitive data scanning software from Keystone Data Recovery might consume significant resources of the computer when running. Due to that, the performance of the computer may be unstable when the scan is running. The package may seem to lock up or freeze; you need to be patient until when the scan ends. For this reason, you may launch the scan towards the end of the shift or when it can be left unattended.
You need to specify the directory that your software will scan. This is a way of narrowing your search and then breaks the process into chunks of time.
Protect the files you require to keep the ones that contain restricted info.
The instructions of sensitive data scanning come in different formats; through an abbreviated quick guide and step by step instructions. These were put in place for windows, although basic principles are the same regardless of the version of the OS of the software.
Personally identifiable data is a piece of info that can be used to locate, identify, or contact a person uniquely. The security of this information has become very important because the internet and modern technology has made it easy for hackers to access this data, which leads to heinous crimes like identity theft. Examples of these include your IP address, home address, personal telephone number, credit card number, email address, and social security number.
The policy office and IT security team from Keystone Data Recovery recommend particular products for sensitive data scanning. It will scan the machine, locate, remove, and then secure sensitive data.